3
of a Department such powers as may be reasonably necessary for the effective control of his Department.
4. The following shall rank as Heads of Departments :-
The Traffic Manager (Mr. Pope).
The Secretary and Assistant General Manager.
The Senior Engineer of the Engineering Department.
The Chief Accountant.
The Locomotive Superintendent.
The Chief Storekeeper.
The Medical Officer.
All Heads of Departments shall furnish monthly reports to the Managing Director, and in particular the Chief Accountant shall furnish a monthly report and statement of accounts in which capital and revenue accounts shall be clearly distinguished and in which all items of income and expenditure shall be properly allocated under various headings. Heads of Departments shall furnish to the Managing Director, through the General Manager, whenever required, such special information as he may call for in regard to the condition and working of the various offices or Departments, it being understood that the Accountant's Department reports direct to the Managing Director.
5. The Managing Director shall cause the monthly reports of the Heads of Departments to be circulated with as little delay as possible by the Secretary to all the members of the Board of Commissioners.
6. All indents for materials and goods of foreign origin, whether purchased locally or from abroad, shall be signed by the Managing Director and countersigned by the Chief Accountant. The Managing Director shall cause a monthly statement of such indents to be circulated to all the members of the Board of Commissioners. In cases of special emergency where goods or materials are required to be purchased locally, such purchase shall immediately be reported, for the information and approval of the Managing Director. It is understood that commission is chargeable by the Corporation as agents of the railway on all purchases of materials of foreign origin except urgent local purchases involving an expenditure of not more than 2,500 dollars for any one order, it being understood that such local purchases shall always be economically advantageous to the railway, and that for amounts exceeding 2,500 dollars tenders shall always be called for through the agency of the Corporation.
7. All cheques shall be signed by the Managing Director and countersigned by the Chief Accountant.
8. All transfers of loan funds from London shall be made in accordance with existing procedures, that is to say, that the requisition for transfer shall be signed by the Managing Director, or, in his absence, by the other Chinese member of the Board of Commissioners, and by one foreign member.
9. The Managing Director shall, whenever necessary, consult the General Manager with regard to the affairs of the railway and the Heads of Departments with regard to matters concerning their Departments; and the General Manager shall keep the Managing Director fully posted regarding the working of the railway, supplying him with duplicate copies, if required by him, of all reports sent in to him (the General Manager) from all the stations, shops, or offices, excepting such reports as relate purely to the technical working of the several Departments.
10. The General Manager shall at such time or times as may be mutually agreed submit to the Managing Director a budget showing proposed capital and revenue expenditure (for new work, alterations, repairs, &c.) and also of the anticipated revenue earnings. Such budget shall ordinarily cover a period of six months or one year, whichever period shall be found to be most convenient. The Managing Director shall, as soon as possible after receipt of the budget, consider and approve the same, with such alterations as he shall think proper. No item shall be added to or omitted from the budget by the Managing Director, except after full discussion with the General Manager. It will be the duty of the General Manager to see that the budget as approved by the Managing Director is strictly adhered to, and that no additional expenditure is made or liability incurred without the authority of the Managing Director.
11. The Board of Commissioners shall ordinarily meet once in each calendar year. Such meetings shall take place as soon as possible after the conclusion of each financial year, and the Board shall then receive and consider the report and accounts for such year. Any member may call a special meeting of the Board, provided that the object of such meeting is notified to the members of the Board at least one week in advance, and the consent of two members obtained for calling such meeting. The Board may at any time call upon the Managing Director to report to them on the affairs of the railway.
12. Accounts to be annually audited and report and accounts to be published in English and Chinese.
13. These provisions are to be construed with Article 6 of the Loan Agreement, and are only effective so far as they are consistent therewith. Should they not prove satisfactory in securing the efficient control of the railway, they shall be subject to revision and amendment hereafter,
1908.
Adopted at meeting of Board of Commissioners held on Monday, the 13th April,
Inclosure 2 in No. 1.
ARRANGEMENTS in connection with the Modification of the System of Control of the Shanghae-Nanking Railway, as agreed upon in consultation between the Deputy Director-General (Mr. Chung Mun Yew) and Mr. J. O. P. Bland, Representative of the British and Chinese Corporation.
IN pursuance of the Resolutions adopted by the Board of Commissioners at their meeting held on the 13th April, 1908, whereby the control and supervision of the working of the railway become delegated by the Board to its Chairman, Mr. Chung Mun Yew, with the title of Managing Director, it has been agreed that Mr. A. W. U. Pope, as Engineer-in-chief and General Manager, shall be immediately responsible to the Managing Director (as representative of the Board's authority) for the details of the railway's technical and general management; as the principal officer of the railway staff, he shall be responsible for the efficiency and general working of the Railway Administration, and shall perform his duties under the direction of the Managing Director, in accordance with the arrangements hereby laid down and approved by the Board of Commissioners. For the purpose of effective management of the railway, certain powers and discretions are delegated to the General Manager, and thereafter in turn to the Heads of Departments, as hereinunder specified, subject to modification or rescindment hereafter in case of need, by the Managing Director and [or] the Board of Commissioners.
The Heads of Departments of Railway Administration are as follows :—
The Secretary and Assistant General Manager.
The Engineer in charge of Maintenance.
The Chief Accountant.
The Traffic Superintendent.
The Medical Officer.
The Chief Storekeeper.
The Heads of Departments shall prepare monthly Reports on the working of their respective offices. These Reports, with the exception of the Chief Accountant's, shall be forwarded to the General Manager for transmission to the Managing Director, who will cause copies to be forwarded without delay by the Secretary to the members of the Board of Commissioners. In addition to these regular monthly Reports, Heads of Departments shall furnish special Reports, or information on the working of their offices, whenever called for by the Managing Director.
The Chief Accountant's monthly Report shall contain a clear and complete statement of the railway's accounts, in which capital and revenue accounts shall be clearly distinguished, and in which all items of income and expenditure shall be properly allocated under their various headings. This Report shall be transmitted through the Secretary for the information of the Managing Director, the Board of Commissioners, and the General Manager.
As a matter of general practice, the instructions of the Managing Director (as representative of the Board of Commissioners) will be transmitted to the Heads of Departments (excepting the Chief Accountant) through the General Manager, who will
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of a Department such powers as may be reasonably necessary for the effective control of his Department.
4. The following shall rank as Heads of Departments :-
The Traffic Manager (Mr. Pope).
The Secretary and Assistant General Manager.
The Senior Engineer of the Engineering Department.
The Chief Accountant.
The Locomotive Superintendent.
The Chief Storekeeper.
The Medical Officer.
All Heads of Departments shall furnish monthly reports to the Managing Director, and in particular the Chief Accountant shall furnish a monthly report and statement of accounts in which capital and revenue accounts shall be clearly distinguished and in which all items of income and expenditure shall be properly allocated under various headings. Heads of Departments shall furnish to the Managing Director, through the General Manager, whenever required, such special information as he may call for in regard to the condition and working of the various offices or Departments, it being understood that the Accountant's Department reports direct to the Managing Director.
5. The Managing Director shall cause the monthly reports of the Heads of Depart- ments to be circulated with as little delay as possible by the Secretary to all the members of the Board of Commissioners.
6. All indents for materials and goods of foreign origin, whether purchased locally or from abroad, shall be signed by the Managing Director and countersigned by the Chief Accountant. The Managing Director shall cause a monthly statement of such indents to be circulated to all the members of the Board of Commissioners. In cases of special emergency where goods or materials are required to be purchased locally, such purchase shall immediately be reported, for the information and approval of the Managing Director. It is understood that commission is chargeable by the Corporation as agents of the railway on all purchases of materials of foreign origin except urgent local purchases involving an expenditure of not more than 2,500 dollars for any one order, it being understood that such local purchases shall always be economically advantageous to the railway, and that for amounts exceeding 2,500 dollars tenders shall always be called for through the agency of the Corporation.
7. All cheques shall be signed by the Managing Director and countersigned by the Chief Accountant.
8. All transfers of loan funds from London shall be made in accordance with existing procedures, that is to say, that the requisition for transfer shall be signed by the Managing Director, or, in his absence, by the other Chinese member of the Board of Commissioners, and by one foreign member.
9. The Managing Director shall, whenever necessary, consult the General Manager with regard to the affairs of the railway and the Heads of Departments with regard to matters concerning their Departments; and the General Manager shall keep the Managing Director fully posted regarding the working of the railway, supplying him with duplicate copies, if required by him, of all reports sent in to him (the General Manager) from all the stations, shops, or offices, excepting such reports as relate purely to the technical working of the several Departments.
10. The General Manager shall at such time or times as may be mutually agreed submit to the Managing Director a budget showing proposed capital and revenue expenditure (for new work, alterations, repairs, &c.) and also of the anticipated revenue earnings. Such budget shall ordinarily cover a period of six months or one year, whichever period shall be found to be most convenient. The Managing Director shall, as soon as possible after receipt of the budget, consider and approve the same, with such alterations as he shall think proper. No item shall be added to or omitted from the budget by the Managing Director, except after full discussion with the General Manager. It will be the duty of the General Manager to see that the budget as approved by the Managing Director is strictly adhered to, and that no additional expenditure is made or liability incurred without the authority of the Managing Director.
11. The Board of Commissioners shall ordinarily meet once in each calendar year. Such meetings shall take place as soon as possible after the conclusion of each financial year, and the Board shall then receive and consider the report and accounts for such year. Any member may call a special meeting of the Board, provided that the
object of such meeting is notified to the members of the Board at least one week in advance, and the consent of two members obtained for calling such meeting. The Board may at any time call upon the Managing Director to report to them on the affairs of the railway.
12. Accounts to be annually audited and report and accounts to be published in English and Chinese.
13. These provisions are to be construed with Article 6 of the Loan Agreement, and are only effective so far as they are consistent therewith. Should they not prove satisfactory in securing the efficient control of the railway, they shall be subject to revision and amendment hereafter,
1908.
Adopted at meeting of Board of Commissioners held on Monday, the 13th April,
Inclosure 2 in No. 1.
ARRANGEMENTS in connection with the Modification of the System of Control of the Shanghae-Nanking Railway, as agreed upon in consultation between the Deputy Director-General (Mr. Chung Mun Yew) and Mr. J. O. P. Bland, Representative of the British and Chinese Corporation.
IN pursuance of the Resolutions adopted by the Board of Commissioners at their meeting held on the 13th April, 1908, whereby the control and supervision of the working of the railway become delegated by the Board to its Chairman, Mr. Chung Mun Yew, with the title of Managing Director, it has been agreed that Mr. A. W. U. Pope, as Engineer-in-chief and General Manager, shall be immediately responsible to the Managing Director (as representative of the Board's authority) for the details of the railway's technical and general management; as the principal officer of the railway staff, he shall be responsible for the efficiency and general working of the Railway Administration, and shall perform his duties under the direction of the Managing Director, in accordance with the arrangements hereby laid down and approved by the Board of Commissioners. For the purpose of effective management of the railway, certain powers and discretions are delegated to the General Manager, and thereafter in turn to the Heads of Departments, as hereinunder specified, subject to modification or rescindment hereafter in case of need, by the Managing Director and [or] the Board. of Commissioners.
The Heads of Departments of Railway Administration are as follows :—
The Secretary and Assistant General Manager.
The Engineer in charge of Maintenance.
The Chief Accountant.
The Traffic Superintendent.
The Medical Officer.
The Chief Storekeeper.
The Heads of Departments shall prepare monthly Reports on the working of their respective offices. These Reports, with the exception of the Chief Accountant's, shall be forwarded to the General Manager for transmission to the Managing Director, who will cause copies to be forwarded without delay by the Secretary to the members of the Board of Commissioners. In addition to these regular monthly Reports, Heads of Departments shall furnish special Reports, or information on the working of their offices, whenever called for by the Managing Director.
The Chief Accountant's monthly Report shall contain a clear and complete statement of the railway's accounts, in which capital and revenue accounts shall be clearly distinguished, and in which all items of income and expenditure shall be properly allocated under their various headings. This Report shall be transmitted through the Secretary for the information of the Managing Director, the Board of Commissioners, and the General Manager.
As a matter of general practice, the instructions of the Managing Director (as representative of the Board of Commissioners) will be transmitted to the Heads of Departments (excepting the Chief Accountant) through the General Manager, who will
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